An exciting opportunity has arisen for an enthusiastic and motivated member of staff to join the Health Records team at the Newcastle upon Tyne Hospitals NHS Foundation Trust. The Health Records department is responsible for running of the central Scanning Bureaus for the Trust. The department is looking for a reliable and organised individual to take on the role of Assistant Medical Records Library Manager. • Interview date: 8th May 2024 • 37 hours 30 minutes /week • You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy. • The post holder will be responsible for the day to day management of an efficient, effective and comprehensive Health Records department. • The post holder will help lead, coordinate and manage the Health Records team. • The post holder will help manage the Scanning Bureau, supporting patient care through the timely availability of patient documentation. • The Health Records department encompasses the day-to-day management of our patients health records, managing the remaining paper notes and the transition to an electronic health record. • The post holder will also be responsible for the day-to-day management and the continued development of the Health Records department and Scanning Bureau, based at Freeman Hospital. • The post holder will be required to work with multiple teams to ensure a first class class service provision is maintained. Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion. We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally. We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders. Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare. Please see attached information on what Staff Benefits we have to offer at our Trust. We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups. • To be responsible for the day to day management of an efficient, effective and comprehensive Medical Records Library. • To lead, coordinate and manage the Medical Records team within budget constraints • To manage recruitment, induction, probation, appraisal, disciplinary, training and personal development. • To ensure that the function meets national and local targets including waiting time targets • To manage the medical records libraries to support patient care through the timely availability of patient case notes to all users. • Responsible for issues associated with all front of house / reception and areas • Assist / Deputise for the Medical Records Library Manager • To manage the design, implementation, monitoring and communication of service improvements and suggest new ways of working to improve efficiency and realise cost improvement targets. • To ensure that Trust and Directorate objectives, policies and directives are communicated and implemented in a timely and appropriate manner to the staff. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay. This advert closes on Monday 29 Apr 2024 Proud member of the Disability Confident employer scheme Disability Confident About Disability Confident